ASSISTANT DIRECTOR

 

About Acton-Boxborough United Way:  AB United Way fights for the health, education and financial stability of every person in Acton and Boxborough. We identify and address the most pressing issues in our community and are eager to bring together the people we think can solve them. We fund and collaborate with local agencies and community partners to address complex pressing problems, such as housing, hunger, domestic violence, children, youth and senior services, isolation and mental health. We are a fast-paced, entrepreneurial, community-based nonprofit in growth mode.

Position Overview: This new 32-hour position is fully funded for one year.  The candidate will work closely together and report to the new Executive Director while interacting with many volunteers to achieve our mission.  The goal is to design and implement new processes and initiatives as AB United Way transitions to an outward-focused business model, that is community, volunteer and donor-centric and reflects the growing diversity of the community.

Key Responsibilities:

  • Recruit and manage volunteers, create committee and volunteer job descriptions, measure volunteer impact

  • Develop inclusive community engagement and coalition-building strategies

  • Participate in updating our community needs assessment and co-create action plan

  • Co-develop and execute marketing and communications plan.

  • Coordinate and structure volunteer-led special events and community fundraisers

  • Implement spring/fall appeals, online fundraising, prospect research and proposal writing

  • Manage and help redesign grant allocation process

  • Guide redesign of website, coordinate social media activities and the production of annual report

  • Introduce best practices for impact measurement and reporting

  • Leverage United Way network resources.

QUALIFICATIONS:

 

Education and/or Experience

  • Masters’ degree in nonprofit management, community engagement and/or fundraising preferred.

  • Proven track record in nonprofit leadership, managing volunteers and creatively building issue-centric community coalitions.

Skills

  • Fluent in English with very strong oral and written communication skills.

  • Grant-writing and annual appeal, peer-to-peer and online fundraising skills

  • Proficient in both Google and Microsoft Office (Word, Excel, PowerPoint, Outlook) 

  • Strong communication social media skills.

  • Strong organizational, listening and leadership skills.

The Ideal Candidate:

The candidate will be an energetic, curious, responsible self-starter with a problem-solving mindset and a passion for our mission. The person will have very strong planning, organizational, and communications skills and thrive in a fast-paced, collaborative entrepreneurial workplace. This function requires a strong capacity to think strategically and an ability to develop and implement processes in a timely manner. Strong writing skills and a high degree of attention to detail and reliability are essential. Skillful interactions with many community members are expected to provide superior service to volunteers, donors and partners and residents.

 

Compensation: Up to $30/hour depending on experience.

 

Please apply through indeed.com by January 27.  No phone calls please.

 

BUSINESS MANAGER (part-time) 

This part-time, hourly staff position requires approximately 25 hours/week. We offer flexibility in scheduling during regular office or school hours. 

About Acton-Boxborough United Way: AB United Way fights for the health, education and financial stability of every person in Acton and Boxborough. We identify and raise-up the most pressing issues in our community and bring together the people we think can solve them. We fund and collaborate with local agencies and community partners to address complex problems, such as housing, hunger, domestic violence, children, youth and senior services, isolation and mental health. 

 

Position Overview: To support the new Executive Director to achieve our non-profit mission, keeping volunteers foremost in mind. Implement and streamline administrative processes as AB United Way transitions to new office infrastructure for a growing team of staff and volunteers

Key Responsibilities:

1. Provide administrative support to the Executive Director and new growing staff team. 

  • Prepare, compile and coordinate meeting materials for Board, Committee and community partner and stakeholder meetings.
  • Provide assistance during grant allocation cycle, from scheduling agency interviews and site visits to final reporting.
  • Support all aspects of the day to day operations and program implementation.
  • Handle phone inquiries, email and all other correspondence.
  • Manage vendors, office equipment and supplies.
  • Develop processes to optimize administrative efficiency.

 

2. Donor management and IT support

  •       Responsible for data entry in the donor management database and provide support with data conversion as we migrate to a new database system.
  •          Coordinate community and donor mailings.
  •      Install new office equipment (hardware and software) for growing team.

3. Communications support

  •      Prepare internal and external communications.
  •      Manage social media accounts (Facebook, Twitter, Instagram), create and distribute monthly e-newsletter and other publications.
  •      Manage website content in collaboration with volunteer team.

QUALIFICATIONS:

Education and/or Experience

  •      Bachelors’ degree preferred
  •      Proven track record in providing administrative/secretarial support during transition to new systems and growing staff team.
  •        Proven track record in managing internal and external communications.

Skills

  •      Fluent in the English language, with very strong oral and written communication skills.
  •         Proficient in both Google and Microsoft Office (Word, Excel, PowerPoint, Outlook).
  •         Strong social media skills.
  •         Experience with creating and uploading website content.
  •      Knowledge of Constant Contact.
  •         Install new office equipment and software and help team quickly adjust to new cloud-based systems.

The ideal candidate:

Enthusiastic, curious, responsible self-starter with a problem-solving mindset and an interest in working for an organization whose purpose is to build a great community to live for all people. The candidate will have strong planning, organizational, and communications skills and thrive in a fast-paced, collaborative, entrepreneurial workplace that is in full transition with new staff, office and software systems. Attention to detail, high degree of accuracy, reliability, timeliness, alertness, and use of judgment are essential. Strong writing ability is critical. Access to and use of confidential data where discretion/sensitivity is of utmost importance. Ability to work independently yet is willing to take direction. Proven ability to take initiative, be resourceful and flexible. Able to interact with many community members. Mature judgment, self-confidence, assertiveness and composure under stress. Proven follow up skills to ensure successful and timely completion of projects. Provide excellent customer service for volunteers, donors and partners. Be donor/volunteer-centric and delight the many community members you will be interacting with. 

 

Compensation:

Up to $20/hour depending on experience.

 

 

Send your resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it. and write in the subject line “Business Manager”. No Phone Calls Please.